Selecting the right asset management solution is important. There are many options on the market, but they are not all created equal. That’s why we put together this guide to help make the process easier.
Whether you need to track computers, servers, buildings, equipment, vehicles, or any other assets, we are here to help.
Here are the 12 things to look for in a good asset management solution:
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Detailed Asset Information
A proper solution should track all the necessary details about each asset (location, owner, status, and more).
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Integrates with Help Desk
Integrating your asset management solution with your help desk is a great hack to streamline processes and provide complete support to employees and customers. Look for a solution that integrates seamlessly to elevate customer and/or employee support to the next level.
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Alerts and Notifications
A proper solution will include alerts and notifications to keep you updated when it is time for asset maintenance, contract renewals, requests, issues, moves, and more.
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Recurring Maintenance Tasks
It is easy to overlook maintenance and service tasks, but research shows that setting up recurring maintenance tasks can not only help you remember when an asset is due for service, but also save your organization quite a bit of money in the process since these regular maintenance tasks that we often forget can extend the life of your assets and prevent breakdowns.
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Mobile Devices
Today’s users deserve solutions that go with you – wherever you are. Look for a solution that offers the option to view and update assets through smartphone or tablet. Get maintenance tasks and tickets while out in the field or at your desk for increased productivity and reduced errors.
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Integrates with Lansweeper, SCCM
Look for a solution that connects with SCCM, Lansweeper or other network inventory tools to collect IT Asset information automatically over the network. This will make life easier.
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Link to Warranties, Manuals, Docs
Remember those warranties, manuals, and docs that came with your asset? They are often one of the first things to get misplaced. Look for a solution where important documents can be linked directly to the asset to stay organized and make it easy to reference warranties, manuals, and purchase orders as needed.
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Track Software License Usage
How much do you know about your software license usage? Again, this is a great opportunity to elevate your process and select a solution that can track software purchases, versions, where they are used, and support terms – and get automatic reminders for contract and license renewals so you have one less thing to remember.
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Reports & Dashboards
This may sound like a no-brainer, but it is worth mentioning. Reports and dashboards are key in a good asset management solution. Look for a solution with visual displays of asset status, usage, maintenance needs. Bonus points if you have the option to use built-in reports or create your own. If you don’t know what reports you will need now, you will later.
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Barcoding & QR Codes
Again, a great opportunity to make life easier. Look for a solution that offers enhanced asset and inventory tracking with barcoding and QR code capabilities. This feature can save a lot of time and streamline operations.
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Purchasing Module Available
Keep your options open. You may find that your organization needs a purchasing / procurement module down the line. You will save yourself some headache later by selecting a solution that is ready to integrate and manage purchase and intake of assets.
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Check-in / Check-out
One of the most important features of any asset tracking is of course being able to know who is checking the asset out, how long they will have it, and when it will be returned. It is not uncommon for assets to go missing over the course of business, but by having detailed check-in/check-out tracking, you can eliminate the guesswork in tracking your assets down.
Conclusion
It can be daunting trying to decipher which asset management solution is right for your organization. As asset management experts, our best advice is to look for a solution that is forward compatible. Making the right decision the first time will make asset tracking a lot easier in the long run as your organization evolves and grows.
Here at Crow Canyon, we are passionate about Asset Management and took our own best advice when developing our own Asset Management solution. We built it from the ground up with our customers in mind and made sure it checked every box.
If you are short on time, we did the work for you. Learn more about our #1 Asset Management Solution here.
