Nintex End of Life Checklist: 10 Steps to Migrate to NITRO Studio Before July 14, 2026

Nintex is already gone. Your forms and workflows just don’t know it yet.

Nintex on-premises hit end of life in December 2025. SharePoint 2013 retired on April 2, 2026. The next domino, and the one that finally breaks things for most Nintex SharePoint customers, falls on July 14, 2026, when Microsoft ends support for SharePoint 2016 and 2019, along with InfoPath.

If your forms and workflows are still running on Nintex SharePoint, you’re now operating on borrowed time. No security patches. No vendor fixes. No Microsoft support after July 14. And every workflow that touches HR, finance, IT requests, or compliance is sitting on a platform nobody is responsible for anymore.

We’re Crow Canyon Software. We’ve been a Microsoft Solutions Partner for over 27 years, and we built NITRO Studio, a complete no-code/low-code forms and workflow automation platform for Microsoft 365 and SharePoint. Teams use NITRO Studio to run IT help desks, purchase requests, employee onboarding, performance reviews, compliance tracking, asset management, and hundreds of other line-of-business processes, all from a single platform with unlimited forms and unlimited workflows.

It also happens to be the most natural place for Nintex SharePoint customers to land. NITRO Studio runs in every environment Nintex ever did – SharePoint Online, SharePoint On-Premises (2016, 2019, SE), GCC, GCC High, and Air-Gapped On-Premises (NITRO Secure) at flat-rate pricing, with no per-form or per-workflow charges. The 10-step checklist below will give you a starting point to plan your move from Nintex SharePoint to NITRO Studio before the deadline closes.

Step 1: Inventory every Nintex form and workflow you actually use

Before anything else, you need a real list, not the sales-pitch list, the working one.

Open your Nintex environment and pull every active form, workflow, and scheduled task. For each one, capture:

• Name and business owner
• What it does in plain language
• How often does it run
• Which SharePoint site or list does it live on
• Whether anyone has touched it in the last 12 months

You’ll find workflows nobody remembers building. That’s normal. Mark them “review for retirement,” not everything needs to migrate.

Step 2: Sort by business criticality, not by complexity

Once you have the inventory, rank each item: critical, important, or expendable.

A critical workflow is one that, if it stopped tomorrow, would create an audit issue, block payroll, halt onboarding, or trigger a phone call from your CEO. An expendable one is the form somebody built in 2019 that three people use.

Migrate the critical workflows to NITRO Studio first. Sunset the expendable ones. This single decision cuts migration scope by 30 to 40 percent in most environments.

Step 3: Document each workflow before you touch it

This is the step everyone skips, and it’s the one that costs the most when skipped.

For every critical and important item, write down:

• The trigger (what starts it)
• Every step, condition, and approver
• Every email it sends and to whom
• Every SharePoint list, library, or external system it touches
• Edge cases (what happens when an approver is on leave, when a field is empty, when the workflow times out)

If your only documentation is the Nintex designer canvas, you don’t have documentation. You have a screenshot waiting to expire.

Step 4: Audit your data and permissions

Nintex workflows often touch SharePoint lists with permissions that grew organically over a decade. Before migrating to NITRO Studio, clean up:

• Who has access to each list and library
• Which AD groups are actually still in use
• Which external sharing links are still active
• Whether sensitive data (PII, PHI, financial records) is sitting in lists that shouldn’t have it

Migration is the cheapest moment to fix permission debt. Don’t carry it into your new platform.

Step 5: Confirm NITRO Studio is the right landing spot and why most Nintex customers move here

This is the strategic decision. Most Nintex SharePoint customers don’t actually have many real options. Power Platform is cloud-only for most practical purposes, charges per user, and falls down the moment data residency or air-gapped requirements enter the conversation. New niche tools introduce a new vendor, a new contract, and a new learning curve at the worst possible time.

NITRO Studio is a full no-code/low-code forms and workflow automation platform for Microsoft 365 and SharePoint, and it’s the landing spot that fits Nintex SharePoint customers best because it:

• Runs everywhere your data needs to live –  SharePoint Online, SharePoint On-Premises (2016, 2019, SE), GCC, GCC High, and Air-Gapped On-Premises (NITRO Secure). If you’re in government, healthcare, or banking, this matters more than anything else on the list.
• Replaces forms, workflows, approvals, and reports inside the Microsoft 365 environment your users already know. No new login. No context switch. No retraining the whole organization.
• Is built and supported by a 27+ year Microsoft Solutions Partner – not a startup whose roadmap might change next quarter.

If your environment is Microsoft 365 or SharePoint, NITRO Studio is the replacement designed for the migration you’re about to do.

Step 6: Run a pricing reality check

Nintex charges per form and per workflow. That’s how renewal quotes balloon when you build more automations, exactly what your business asked you to do.

NITRO Studio starts at $5,988 for 100 users per year, flat rate. Unlimited forms. Unlimited workflows. No premium-connector surcharges. No surprise invoices when your team gets productive.

Before you assume the renewal quote shock you got from Nintex is just “what enterprise software costs,” model the next three years on flat-rate pricing. The gap is usually large enough to fund the entire migration in year one.

Step 7: Pick a pilot project and rebuild it in NITRO Studio

Don’t migrate everything at once. Pick one workflow, important but not catastrophically critical, and rebuild it from scratch in NITRO Studio.

Good pilot candidates: purchase requests, leave requests, IT help desk intake, employee onboarding. They have clear stages, real users, and visible business value.

Time-box the pilot to two or three weeks. The goal is to confirm two things: NITRO Studio handles your real-world workflow logic, and your team can build on it without three months of training. Both are usually settled inside the first sprint.

Step 8: Build a parallel-run plan

For critical workflows, run Nintex and NITRO Studio side by side for two to four weeks before cutover. Yes, it doubles work temporarily. It also catches the edge cases that only show up with real data and real users.

During parallel run:

• Compare outputs daily
• Track every discrepancy
• Adjust the NITRO Studio workflow until it matches
• Get a sign-off from the business owner before cutting over

This is the unglamorous work that prevents the post-migration phone call from your CFO.

Step 9: Plan the cutover and the rollback

Every migration plan needs a rollback plan. Before cutover:

• Freeze changes to the old Nintex workflow
• Take a final export of forms, lists, and configurations
• Communicate the cutover window to every user
• Document a rollback path and decide who can authorize it

After cutover, monitor closely for the first week. Most issues surface in the first 72 hours.

Step 10: Decommission Nintex and update your documentation

Once cutover and parallel-run are complete, retire the Nintex workflow officially:

• Disable it in the Nintex environment
• Remove the workflow files and clean up SharePoint
• Update runbooks, training materials, and SOPs to point to NITRO Studio
• Cancel the Nintex license at the next renewal date, don’t pay for what you’ve replaced

Then do a 30-day review. What broke? What surprised you? Capture the lessons. Workflow modernization is never one and done, and the next batch of automations will be easier because you’ll be building on a platform that doesn’t punish you for using it.

Why teams choose NITRO Studio for their Nintex migration

The Nintex SharePoint customers we move onto NITRO Studio cite the same handful of reasons every time:

• Flat-rate pricing they can budget against – $5,988 per 100 users per year, unlimited forms, unlimited workflows.
• Five deployment environments, including GCC, GCC High, and air-gapped on-premises, are the only practical option for federal agencies, housing authorities, hospitals, and banks that can’t put workflow data in a public cloud.
• A dedicated migration team that has done this work for over 27 years on Microsoft.
• Real customers in regulated industries – Ventura Foods, Renton Regional Fire Authority, the State of California Franchise Tax Board, and the U.S. Department of Justice run on Crow Canyon.

Here’s what our customer said: 

“NITRO Studio conquered many of SharePoint’s out-of-the-box limitations and made it easier to do many of the tasks that previously were labor-intensive and required coding, and was much more affordable than other solutions we were looking at, such as Nintex.” 

Rodrigo Vargas, Sr. Manager Supply Chain Quality, Ventura Foods

How our migration team works

If you have a SharePoint team with bandwidth and the right skills, you can run this checklist yourself. Most teams don’t have the bandwidth; they have a quarter-end, a board meeting, and three other projects.

When you migrate with us, we run the inventory, the rebuild, the parallel-run validation, and the cutover. Your team stays focused on its day job. Our migration team has done this for U.S. federal and state departments, the U.S. military, global banking institutions, and healthcare organizations, the kinds of customers who can’t afford a migration that goes sideways.

Two next steps before July 14

If you want a working copy of this checklist, so that you can share it with your IT and compliance teams, download the full document.

If you’d rather see NITRO Studio handle one of your real Nintex workflows live, book a 30-minute demo. We’ll walk through your environment, your hardest workflow, and what migration looks like end to end.

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