Various facets of a modern business’s workload often need to be outsourced to a group outside the company. There can be certain aspects contributing to the success of day-to-day operations, such as building security or specific IT setup, which have to be carried out by an external party. What it comes down to is this: businesses end up with stacks of individual contracts—not only to keep on record, but to actively track and follow to ensure that the respective tasks get done and that contractors are paid on time.
The traditional process regarding contract management was to keep everything in paper form, relying on fax and email to maintain communication and keep tabs on projects.
SharePoint Services Bolsters Contract Management
When you take a process such as contract and procurement management into the automated realm, there are multiple boons for both the hiring company and contractor alike. SharePoint services that can be implemented into the main program streamline not only the creation, but also the proliferation and tracking of contracts. SharePoint architecture, with its ability to create, correlate and push data to multiple accounts and employees instantaneously, goes a long way towards efficiently handling contract management.
What is Contract and Procurement Management?
In the most basic sense, contract and procurement management seeks to simplify the creation and tracking of contracts for a business through SharePoint services. Writing detailed contracts can take a great deal of time; legal language must be exact and the stipulation of fees and milestones absolutely precise. With SharePoint, contracts can be generated through accurate, established templates to create a baseline for services to be rendered then individually adapted to fit the exact nature of the project or service. Once contracts are created, SharePoint services can also generate alerts, notifications, and reminders of milestones and deadlines, an excellent way to keep abreast of a contract’s overall progress and duration.
Procurement management takes over once a contract is underway, through the logging of all spending and other financial aspects of the agreement. If expenses come up that may be outside of the original contract, all parties need to be notified with an eye to remaining within budget.
SharePoint services and architecture assist invaluably with all facets of contract and procurement management, keeping those involved in the loop and allowing for efficient communication on all levels. It’s the best way to keep your company’s contracts on track.
Scott Restivo has worked in the IT industry for over 20 years. A certified systems engineer, with CNE, MCSE, and CCNA designations, he consulted to major corporations and the military …read more
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