Equipment Tracking on SharePoint & Office 365

Track and Manage Equipment on SharePoint / Office 365

Equipment Tracking on SharePoint

Manage Service, Repairs, Upgrades, Contracts, Parts

Track tickets and service calls for equipment, manage service contracts and regular maintenance tasks. See what equipment is deployed in an account or at a site.

OVERVIEW (4 mins)WEBINAR (59 mins)
equipment tracking for sharepoint video equipment tracking for sharepoint webinar

Equipment Tracking for SharePoint enables tracking of any type of equipment in your department, your organization, on campus, or at customer and job sites. Runs on SharePoint or Office 365.

Crow Canyon Equipment Tracking provides a powerful way to get the complete picture of equipment status, maintenance needs, and usage activities. Equipment can be linked to an account, a project, a site, a department — wherever and however it is used, so as to give a full record of who is using what equipment where and what is the condition and needs of that equipment.

Highly customizable with no-coding — easy to adapt to your specific equipment tracking needs! Includes configurable forms, alerting, workflow manager, and approval processing, along with dashboards and reporting.

Can be used with Crow Canyon’s Facilities Maintenance/Work Order system — your staff can get a full-spectrum view of the equipment, including maintenance records, related service issues, and tasks. Easy to configure for preventative maintenance, recurring tasks, work orders, time tracking, and more, as needed.

All types of equipment can be tracked, managed, and maintained with Crow Canyon’s Equipment Tracking for SharePoint and Office 365:

  • Vehicles
  • Buildings
  • Furniture
  • Factory Machinery
  • Tools
  • Office Equipment
  • Athletic Supplies
  • Heavy Machinery
  • Field Sensors
  • Medical Devices
  • Laboratory Equipment
  • And many more

Customer service and field service staff can accurately and easily track equipment — status, service needs, location, usage, contracts, vendors, purchase orders, and more. Service tickets and maintenance tasks can be generated for a piece of equipment.

Linking service tickets and work orders to equipment maintenance is key to keeping costs low and equipment properly maintained, thereby delivering high levels of service.

Key Features

Detailed Equipment Information

Track detailed information about each piece of equipment, including location, owner, status and more.

Integrates with Facilities/Work Order system

Integrates with Crow Canyon’s Facilities/Work Orders for SharePoint to provide full-spectrum support & service to employees and customers.

Alerts and Notifications

Get alerts on equipment maintenance, contract renewals, requests, issues, moves, and more.

Recurring Maintenance Tasks

Recurring maintenance tasks and schedules can be set up to track repairs and routine service, and track time, materials, and costs.

Mobile Devices

View and update equipment through smartphone or tablet. Get maintenance tasks and tickets while out in the field.

Manage Vendor and Supplier Relations

Vendors and Suppliers are linked to equipment, with details about service contracts, support, repair services, re-ordering, and more.

Link to Warranties, Manuals, Service Contracts

Important documents – warranties, manuals, purchase orders, contracts – are linked to equipment and readily available for reference.

Track Parts and Inventory

Track parts and inventory and get automatic reminders when stock runs low and needs replenishing.

Reports & Dashboards

Visual displays of equipment status, usage, maintenance needs. Use built-in reports or create your own.

Barcoding & QR Codes

Enhance equipment and inventory tracking with barcoding and QR code capabilities.

Purchasing Module Available

Purchasing / Procurement module can be added to manage purchase and intake of equipment.

Checkin / Checkout

Know who is using the asset, how long they need it, and when it will be returned

Preventative Maintenance

Simply put, equipment needs to be serviced and maintained. Our Facilities Management work order system works in conjunction with Equipment Tracking to add features such as recurring tickets, alerting, notifications, and more so that regular maintenance events are generated and assigned automatically. When the work is done, the amount of time spent and parts used can be recorded to give a full account of maintenance costs for each asset.

Equipment Tracking combined with Facilities Management allows staff to manage both proactive and reactive maintenance events. The team knows what regular maintenance tasks are coming up as well as what issues or problems need immediate attention.

Gain the benefits of Equipment Tracking for SharePoint — lower maintenance costs, better kept equipment, accurate tracking of equipment usage and location!

Contact Us to book a live online SharePoint application demonstration – we can create a custom combination of applications for you!

Equipment Tracking for IT Firms

If you are an IT Services organization, and want to track and manage IT assets, we have an IT Asset Management program specifically for that purpose.

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