Nintex Replacement Readiness Checklist 2026

A working checklist for organizations replacing Nintex with a non-Nintex platform. Take stock of your Nintex inventory, document your data residency requirements, shortlist a replacement platform, and build a realistic 90-day go-live plan.

This checklist is for customers moving off Nintex. If you plan to upgrade within Nintex (to Nintex Automation CE or Nintex Automation K2), this is not the right resource for you.


Two Nintex deadlines in 2026. Confirm which one applies to you.

April 2, 2026 (passed): Nintex for Office 365 stopped running when Microsoft retired the SharePoint 2013 Workflow Engine and the SharePoint Add-In model.

July 14, 2026 (upcoming): Microsoft ends extended support for SharePoint Server 2016 and 2019, the infrastructure on which Nintex for SharePoint runs.

How to use this checklist

A working checklist for organizations replacing Nintex with a non-Nintex platform. Before continuing: if any of these describe your plan, this checklist does not apply to you, and you should close it here. 1) You intend to upgrade from Nintex for Office 365 to Nintex Automation CE. 2) You intend to upgrade from Nintex for SharePoint to Nintex Automation K2. 3) You are already on Nintex Automation CE or Nintex Automation K2. Those are intra-Nintex upgrade paths. This checklist is for organizations replacing Nintex with a different vendor.

Work through the six sections in order. By the end, you will have an inventory, a data residency position, a platform shortlist, an owner, and a timeline.

 

1. Confirm you are replacing Nintex

This checklist is for organizations moving off Nintex. If you are upgrading within Nintex, stop here.

  • We use Nintex for Office 365 (workflows or forms in SharePoint Online via the SharePoint Add-In), and we are moving OFF Nintex

  • We use Nintex for SharePoint on-premises (SharePoint Server 2016, 2019, or Subscription Edition), and we are moving OFF Nintex

  • We are evaluating Nintex alternatives because the legacy Nintex products are reaching the end of life

  • We are evaluating Nintex alternatives because of cost, support, or feature limitations

  • We have not yet decided on a replacement platform

1. Confirm you are replacing Nintex

This checklist is for organizations moving off Nintex. If you are upgrading within Nintex, stop here.

  • We use Nintex for Office 365 (workflows or forms in SharePoint Online via the SharePoint Add-In), and we are moving OFF Nintex

  • We use Nintex for SharePoint on-premises (SharePoint Server 2016, 2019, or Subscription Edition), and we are moving OFF Nintex

  • We are evaluating Nintex alternatives because the legacy Nintex products are reaching the end of life

  • We are evaluating Nintex alternatives because of cost, support, or feature limitations

  • We have not yet decided on a replacement platform

3. Document your data residency requirements

Your regulatory and deployment constraints eliminate platforms before evaluation starts.

  • Our organization is subject to HIPAA, CMMC, FedRAMP, PCI DSS, SOC 2, and ITAR

  • We are prohibited by policy or regulation from sending workflow data to a vendor cloud

  • We operate in GCC, GCC High, or a fully air-gapped environment

  • Our data must remain inside our Microsoft 365 tenant at all times

  • Our data must remain inside our self-hosted SharePoint Server environment

  • Audit trails and workflow history must be retained for compliance

4. Map your SharePoint Server roadmap (on-premises only)

If you are on SharePoint Server 2016 or 2019, you also need a plan for the underlying platform.

  • We are currently on SharePoint Server 2016 or 2019 (both end support July 14, 2026)

  • We are currently on SharePoint Server 2016 or 2019 (both end support July 14, 2026)

  • Our target SharePoint environment is selected

  • Our workflow replacement platform supports our target SharePoint environment

  • The SharePoint platform migration timeline fits inside our workflow migration timeline

5. Evaluate your non-Nintex replacement platforms

Two platforms are the most common choice for organizations replacing Nintex. Review the table, then check the one that fits.

Factor Microsoft Power Automate NITRO Studio
Deployment flexibility Cloud-first, limited on-premises via data gateway All 5 environments, including air-gapped (GCC High)
Pricing model Per user + premium connectors Flat annual, unlimited forms and workflows
SharePoint native Connected Native
Citizen developer Requires Power Platform skills for complex flows Drag-and-drop, no-code/low-code
Data residency Microsoft cloud Your data stays in your environment
Product category Workflow automation tool No-code/low-code application builder platform

  • Microsoft Power Automate fits (simple workflows, cloud-first, no on-prem or air-gapped requirement, existing Power Platform skills)

  • NITRO Studio fits (SharePoint-native, flat-rate pricing, regulated industry, data residency requirements, need for a complete application builder platform)

  • A scoping call has been booked with at least one platform vendor

6. Your 90-day go-live framework

A realistic mid-sized replacement can be completed in 8 to 12 weeks. Use this as your project baseline.

Weeks Phase Key activities
1–2 Discover Confirm the legacy Nintex product you are replacing. Document your data residency requirements. Audit every active Nintex workflow and form. Rank by business impact
3–4 Scope Map your SharePoint Server roadmap in parallel (for on-prem). Shortlist non-Nintex replacement platforms. Request demos and scoping calls.
5–6 Decide Select replacement platform. Assign migration project owner.
7–10 Rebuild Rebuild highest-impact workflows on the new platform. Run in parallel with Nintex. User-acceptance testing.
11–12 Cut over Complete remaining rebuilds. Cutover. Train users. Decommission Nintex.

  • A named replacement project owner has been assigned (IT lead or department head)

  • Executive sponsorship is confirmed, and a weekly project cadence is set

  • User training is scheduled for workflow administrators and power users

  • A parallel-run plan is in place (new platform alongside Nintex during cutover)

  • Decommission criteria are documented for the final Nintex shutdown

Ready to replace Nintex? Book a free consultation.

No obligation. Crow Canyon will review your Nintex inventory and recommend a replacement path.

crowcanyon.com/sharepoint-contact/demo-request/  ·  sales@crowcanyon.com  ·  1 (925) 478-3110