As organizations grow, the number of objects that require secure access also expands; management of ‘who has access to what’ becomes critical.
Security access is a wide umbrella that covers multiple aspects of your infrastructure and affects every department:
Problems occur when user access to these resources is not managed at an early stage — the longer it’s ignored, the more challenging it is to fix. In the absence of a reliable access request methodology, security risks will flourish. At the least, access requests will be mismanaged or lost; at the worst, malicious threats will compromise your company’s sensitive data or assets.
Key functionality required in a successful security access request system (for both computing and physical assets) includes:
Microsoft SharePoint is particularly well-suited to handling security access requests. Lists and forms can be used to create access templates, handle log data, and provide data-centric views for reporting. Automated tasks can be designed that route access requests to the correct employee. Approvals/denials can be facilitated via the use of customized forms and workflows, with final decisions automatically included in audit logs. Outlook can be integrated to enable employees to simply e-mail their access requests and received updates.
The collaborative nature of SharePoint allows employees from multiple departments to work together on complex access requests. For example, a customer-facing employee may require access to printers assigned to multiple departments or need permissions to use a database that is operated by an IT department. In an Office 365 environment, a SharePoint access request system works hand-in-hand with other productivity tools such as Excel (for reporting), Outlook (for managing requests via e-mail), and Access (for database usage).
From a management perspective, knowing who has access to your data and assets is key, but being able to manage those permissions in a convenient interface is critical. SharePoint can offer full access request management capabilities in an environment that is familiar and without the need to purchase an additional third-party security management solution.
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Crow Canyon provides a Security Access Request system as part of its suite of applications for SharePoint. Contact sales to discuss further or for a demo at 1-888-706-0070 or by e-mail at sales@crowcanyon.com.
Crow Canyon Systems has 16 years’ experience building applications on Microsoft collaboration platforms, such as Outlook, SharePoint and Office 365. We give organizations the tools they need to provide excellent service to customers and employees while reducing costs and helping operations run more smoothly.